Microsoft Outlook Mac Delete Emails From Server
I’m looking for a way to delete a mail from the web mail client when I delete the message in Outlook. This mainly applies to Junk Email.
How to Delete Emails of Gmail Account from Both Outlook and IMAP Mail Server Outlook PST File Recovery, Outlook Solutions / By AuthorCCW If you are using Gmail account via IMAP in Outlook, you may find that the emails, which you’ve deleted from Outlook, still exist on Gmail server.
It’s because I don’t want to have a messy mailbox when I have to use the web mail client. Right now, when I delete an email in Outlook, the original one still remains in my inbox on the web server, so after a couple of months I have a real mess in my inbox.
Is there any way to also delete these messages from the server from within Outlook?
When you are using a POP3 account with the option to leave a copy on the server, you also have the option to remove the message from the server when you delete it from your Deleted Items folder.
While not mentioned explicitly, this also applies to when you empty the Junk Email folder.
Outlook 2010 and Outlook 2013
Mac Delete Files
File-> Account Settings-> Account Settings…-> select your POP3 account-> button Change…-> button More Settings…-> tab Advanced-> option: Remove from server when deleted from ‘Deleted Items’
The option to remove deleted messages from the server also applies
to the Junk E-mail folder.
Outlook 2007
Tools-> Account Settings-> select your POP3 account-> button Change…-> button More Settings…-> tab Advanced-> option: Remove from server when deleted from ‘Deleted Items’
Outlook 2003 and Outlook 2002/XP
Tools-> E-mail Accounts-> Next-> select your POP3 account-> button Change…-> button More Settings…-> tab Advanced-> option: Remove from server when deleted from ‘Deleted Items’
Automatically deleted during next Send/Receive
After you have selected this option, right click the Deleted Items folder or the Junk Email folder and choose “Empty ‘Deleted Items’ folder” or “Empty ‘Junk E-mail’ folder” or simply “Empty Folder”. The exact wording depends on your Outlook version and the folder name.
At the next send/receive interval, the deleted messages will be removed from the server as well.
Extra Tip: If you can already filter your email on server level, then Outlook won’t have to download Junk Email at all. For more details on this method see; Don’t download Junk Email.
How to delete multiple/all emails from an Outlook folder?
For example, you want to delete multiple or all emails from an Outlook folder in bulk, how could you quickly to solve it? This article will introduce several methods about deleting multiple/all emails in bulk in Outlook.
Delete multiple emails by sender or subject
One click to delete all duplicate emails from a mail folder in Outlook
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Delete multiple/all emails with keyboard shortcuts
Actually, you can easily delete multiple or all emails with hotkeys in Outlook. Please do as follows:
Open the specified mail folder you will delete emails from, select multiple or all emails, and press the Delete key to remove them (or press Shift + Delete keys together to permanently delete them).
Tips for selecting multiple/all emails:
(1) Holding the Ctrl key, you can select multiple nonadjacent emails with clicking them one by one;
(2) Holding the Shift key, you can select multiple adjacent emails with clicking the first one and the last one.
(3) Select any one of emails in the mail list, and then pressCtrl + A keys together to select all emails in the mail folder;
(4) Select the first email in the mail list, and then press Ctrl+ Shift + End keys together to select all emails.
Delete multiple/all emails with Archive feature
Microsoft Outlook Mac Delete Emails From Server Free
With the Archive feature, you can not only delete multiple or all emails from the specified mail folder in Outlook, but also store these deleted emails on your hard discs.
1. Click File > Info > Tools > Clean Up Older Items (or File > Info > Cleanup Tools > Archive) to open the Archive dialog.
2. In the Archive dialog, please do as right screenshot shown:
(1) Check the Archive this folder and all subfolders options;
(2) In below list box, please select the specified folder you will remove emails from;
(3) Into the Archive items older than box, please type the date that you will remove emails by. (For removing all emails, please type Tomorrow into it);
(4) Click the Browse button.
3. In the Open Outlook Data Files dialog box, please type a name for the new archived PST file in the File name box, and click the OK button. See screenshot:
4. Now you return to the Archive dialog, please click the OK button.
Note: If any dialog pops out to reminder you, please click the Yes button to go ahead.
So far, all emails you modified before the specified date have been removed from the certain folder in Outlook.
Delete multiple emails by sender or subject
For deleting multiple emails by sender or subject, you can apply Kutools for Outlook’s (Delete Mails) By Sender or By Subject feature to get it done.
1. In the Mail view, select the email whose sender (or subject) you will delete email by, and click Kutools > Relative Current > By Sender (or By Subject). See screenshot:
2. In the popping out dialog, please specify the deleting scope in the Filter Conditions section, and then click the Delete button. See screenshot:
3. And now a dialog box comes out and tells you how many emails have been deleted. Please click the OK button.
So far, all the emails which have the same sender or subject in the current opening mail folder have been deleted at once.
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Demo: Delete multiple emails by sender or subject in Outlook
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- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.